Rate & Timecard Management

The Rates Manager and Timecard Manager in TSS can reduce the administrative burden of manually maintaining and assigning pay and bill rates for Temps and Clients. Because rates are entered in advance at the Client and Temp levels, TSS automatically knows the appropriate pay and bill rate to apply when an order is filled. Timecards are easy to reconcile at the end of the pay period, allowing for accurate, time-saving production of pay and bill totals every time.

Pay & Bill Rate Management
The Rates Manager in TSS helps automate the process of assigning pay and bill rates for orders and timecards. Details rate information is entered in advance at the Client level. These rates include:

- holiday, split shift and charge nurse differentials
- weekend rate settings by shift and/or date and time
- overtime pay and bill settings
- shift-specific pay and bill rates by certification and specialty.

Pay rates can also be entered in advance at the Temp level. Details include Flat and Contract Pay and Bill rates. By default, Temps are paid based on the Rate Group for the facility. If other pay arrangements are needed, they can be set in the Temp Pay area.

As soon as an order is entered in Clearview TSS, the system automatically applies the appropriate pay and bill rate. At the end of the pay period, these rates are then multiplied by the actual hours worked for each shift to produce the correct pay and bill totals.

• 100% customizable Rate Groups provide greater control
• Create as many or as few Rate Groups as needed
• Clone existing rate groups to save time
• Assign Rate Groups to one facility or multiple facilities providing greater flexibility
• Catalog rate groups by hospital, certification, specialty, shift and weekday or weekend
• Automatically calculate overtime billing and medical professional pay
• Specify when weekend rates start and end
• Customizable overtime bill rate
• Quickly identify specialties that have not been assigned a pay and bill rate

Timecard Management and Reconciliation
The Timecard Manager was designed to reduce the time spent reconciling timecards. Simply put, users can track, reconcile, and calculate critical payroll information for Temps and billing information for Clients at the same time on one screen.

Many Clearview TSS clients have reduced the time they spend managing timecards by 70% or even greater.

• Sort by default or custom date ranges
• Reconcile by individual medical professional (timecards), by facility (time sheets) or both
• Speed up the process by pre-filling hours worked using the optional auto-populate feature
• Identify calculation differentials between pay and bill hours using the Timecard status indicator
• Accommodate unscheduled shifts by using the Clone feature
• Automatically assign custom lunch breaks
• Override default pay and bill rates to give yourself greater flexibility
• Calculate mileage reimbursement
• Utilize up to six extra pay and bill fields to calculate unique pay and bill amounts
• Provide your clients with even greater line-item detail using the Invoice Note field
• Calculate holiday pay with the click of a button
• See your timecards as a report directly from the Timecards screen

Once timecards are reconciled, users can print paychecks directly from TSS or export payroll data for use in third-party payroll software. Custom invoices can also be created directly in TSS and then exported to third-party accounting software for A/R purposes.